RealPay replaces your clunky invoice workflow with AI-powered automation purposed-built for private clubs. From email to payment - fast, accurate, and fully integrated with your club management system.
Accounts Payable and Payments, Solved.
Built by the operators who do the work.
RealPay wasn't designed in a Silicon Valley office. It was built inside the finance department of one of the strongest clubs in the country, financially — by the CEO who understands invoices, payments, and audits.
Our founding team brings a perspective no competitor can match — experience on both sides of the table. Before building RealPay, our CEO joined Clubessential during a pivotal period — a change of ownership, and a time when many of the platform's core products were still being built. That ground-floor experience means we understand not just what club finance needs — but how club software actually gets architected, built, deployed, and supported. We know where the industry cuts corners. We didn't.
We built RealPay because the existing options — overpriced, under-delivered, and designed by people who've never set foot in a club — weren't cutting it. This is AP automation that actually works for clubs.
From invoice to payment in four steps.
No training manuals. No six-month implementations. You’ll be live in days.
From our founders..
We didn't just automate our AP process — we rebuilt it from scratch to work the way club finance actually operates. No more fighting with software that was built for a different industry.
RealPay Founding Team Built by professionals from "one of the strongest clubs in the country, financially," according to Dr. Jim Butler, CEO of Club Benchmarking.
Everything your AP department actually needs.
Just the tools club controllers and finance teams use every day, built to work the way you already do.
The ONLY AP platform that verifies vendor banking before sending ACH.
When a vendor's banking changes — or a new vendor is set up — RealPay automatically sends two random micro-deposits and emails the vendor a secure link to confirm the amounts. ACH payments are blocked until they're verified.
It's the same anti-fraud verification banks use when you connect an external account. We brought it to private club AP, because no one else in this category has.
Detects banking changes automatically. The moment a vendor's routing or account number changes in your accounting system, the vendor flips to "pending verification" and outbound ACH is paused until they confirm.
Vendor self-serves in 60 seconds. They get an email, click a link, type the two amounts they see in their bank account. Done. No phone calls, no paperwork, no AP department time.
Full audit trail. Every state change — pending, sent, verified, failed — is logged with timestamps and IP addresses. Your auditor will love it.
Stops the most common AP fraud. Business email compromise attacks rely on changing vendor banking through a spoofed email. RealPay's verification step makes that attack impossible.
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First and second signers approve independently from their own devices. text goes here
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Signers get an instant text message the moment a batch is ready — no app, no login required to see the notification. text goes here
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Every signature timestamped with device, location, and IP.
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See what's signed, what's pending, and what's been released — at a glance.
With RealPay — payments go directly from your bank to your vendor.
The RealPay software generates your ACH file or check — and you release it through your own bank. No middleman holds your funds. No wondering if your vendor got paid. No counter-party risk.
You stay in complete control of your money from the moment your payment leaves your account to the moment it arrives at your vendor.
Competitors will tell you they pay vendors by ACH — but read the fine print. Their real goal is to push your vendors onto Virtual Credit Cards (VCC), where they collect 1–2% merchant interchange on every payment. That interchange fee comes directly out of your vendor's pocket, so your vendors pass it back to you in higher prices or add surcharges. Meanwhile, the AP platform pockets thousands in fees on your spend — money you never see and never agreed to pay. Most vendors have wised up and refuse VCC entirely, or charge processing fees that wipe out any "rebate" you thought you were getting. With RealPay, there are no VCCs, no interchange kickbacks, and no middlemen. Your payment goes direct from your bank to your vendor — clean, fast, and fully in your control.
The VCC Scheme — How Competitors Really Make Money
They say "ACH" but push Virtual Credit Cards. Your vendors get hit with 1–2% merchant fees. Your vendors pass the cost back to you. The AP platform pockets the interchange. You pay more, your vendors get less, and everyone loses — except them. Most vendors now refuse VCC outright or tack on surcharges that wipe out any rebate. RealPay has no VCC, no interchange, no schemes.
Approve payments anytime from anywhere.
Your GM is at a conference. Your officer that signs is traveling. Doesn't matter — payment batches get signed from any phone, anywhere, in seconds.
RealPay's mobile signing app puts dual-signature payment approval in your pocket. No VPN, no laptop, no "I'll get to it when I'm back in the office." The moment a batch is created, signers receive an SMS text message and email — with a direct link to review and approve. Batches get signed faster, and payments go out on time.
Are you ready to fix your AP workflow?
Book a 20-minute demo and see how RealPay can transform your club's invoice workflow. No pressure, no six-month rollout — just a real solution from real club people.
